Relocating an office to a new location can be a daunting decision. A few things to keep in mind before finalizing the move. Firstly, evaluate the advantages and risks involved. Secondly, comprehend the reasons for the local shifting. Is it for the bigger office space or for an easier access point or for a compatible price range? Above all, be certain that the move will bring a significant improvement to your business. Many companies try to delay the move as much as possible, in fear that it will impact the business.
Planning
The sooner you plan the easier it’s going to get. Therefore, start planning your move well in advance and finalize a date. Make sure you get abundant time to draft a concrete move plan. Further, assign clear roles for individuals/teams. In addition, keep in mind that the ongoing projects don’t suffer a setback due to shifting services. Business needs to go on as usual.
Communication
Communicate about the move with your employees and stakeholders. Moving can be a stressful task. But by communicating, their spirit will be high. Allocate each employee the task to pack their desk. Just like any other project, consider relocation also as a project and assign a project manager/move coordinator. Let the project manager/move coordinator break it down into simple processes. So it’s easy to coordinate between different tasks hassle-free.
Packers and Movers
At Boxigo, our vendors are skilled to pack, move, and unpack your office with ease. Pick the best packers and movers early in your moving schedule. Discuss your move plan with them. List the items that seem challenging to pack and move. Packers and movers will address the challenges and up come with solutions. In short, professional packers and movers are trained to relocate efficiently.
Update Address
One important thing to do asap is to inform all the suppliers and stakeholders about the new office address. Order new letterhead, business cards, etc. with an updated address. Make sure the clients and suppliers are provided with the updated addresses before your move so that work isn’t halted due to the absence of material. Once the shifting services are done, make sure you are receiving your mail, etc correctly.
Information Technology – IT
IT is a very important branch for every office. Have a separate plan for moving the IT equipment (PCs, servers, telephone, and all electronic gadgets). If you plan on discarding any equipment, have it recycled or get the item ready for donation. Shifting IT equipment cannot be outsourced because of the sensitive nature of the information. Therefore, get your team working on it early in the shifting process.
Celebration
Change is the way of nature. However, it is difficult to accept that change. Give your employees a Lil break, and celebrate the milestone of relocating to a new work environment. Recognize their effort during the local shifting services, your team will appreciate it. It will also boost their productivity.